Human Resources/Administrative Assistant (Full-time)
Position summary: Provides diverse administrative support for Communities In Schools Kalamazoo in an independent setting and in conjunction with other administrative staff. Duties include, but are not limited to answering the operator phone line and directing those calls to staff, greeting and directing guests, filing, copying, word processing, data entry, and scheduling. May also provide assistance on various projects, board meeting set-up, and other routine tasks. Assists with benefits administration, employee leave maintenance and tracking, and personnel file maintenance. Assists with recruitment, interview, and pre-employment process. Assist with new hire orientation. Explain personnel policies, benefits, and procedures to employees. Serve as a point-of-contact for current and former employees’ questions on human resources policies and/or processes.
Position qualifications:
Bachelor’s degree in human resources, business or similar with experience or additional training in human resources. Must possess basic understanding of current HR principles and laws, including FMLA, COBRA, ADA, and EEO. Prior not-for-profit experience desired. Must be skilled in Microsoft Office Suite, including Outlook.
- Exceptional organizational ability with the capacity to multi-task with frequent disruptions and the ability to work independently with limited supervision. Must be detail-oriented.
- Excellent communication skills required, including oral and written.
- Excellent interpersonal skills with ability to function as a member of a team and interact with various stakeholders.
- Excellent command of the English language including speaking, writing, grammar, spelling, etc.
- Mature judgment, integrity and reliability and the ability to manage shifting demands and priorities in a calm, effective manner.
- Ability to take initiative to complete tasks independently and/or to seek direction or clarification when needed.
- Ability to read, comprehend and transmit written or verbal detailed and complex instructions in order to plan and perform job responsibilities according to deadlines and other requirements.
- Understands and embraces diversity and inclusiveness in thought, word and actions. Exemplifies these values.